Add It Once: Weekly Clubs Sorted for the Whole Term
Football on Tuesdays, swimming on Thursdays, the stuff that happens every single week shouldn't need adding to your calendar every single week too.
Try Maxie free →Add It Once means the things that happen every week, football, swimming, dance, only need entering once. Every future session appears on the calendar automatically, kit list and all, without you touching it again.
Week one, you remember the swim bag because it's fresh in your mind. By week six, you're typing 'swimming, Thursday, 4pm' into the calendar for the sixth time, and the actual detail, that goggles live in the school bag not the swim bag, has quietly fallen out of your head somewhere around week three.
Add It Once exists so that detail never has to be remembered twice. Set the pattern and the prep once, at the start of term, and every Thursday from then on carries it automatically, not just the event, the kit list too.
Not everything repeats the same simple way, so Add It Once doesn't force it to.
How it works
1. Tell Maxie the pattern
Weekly, every other week, monthly, even every day. Pick the day, the time, and how long it should run for.
2. Add the details once
Where it is, who's going, what to bring, any prep. Set it once and every future date carries it automatically, kit list and all.
3. It's on the calendar, every week, without you
Each week's session shows up as its own real event on your Shared Family Calendar, ready to check off, not just a note that it happens "sometime on Tuesdays."
More than just "every Tuesday"
Weekly, fortnightly, monthly on the same date or the same weekday (the third Saturday of the month, say), even every weekday during school time. Whatever the actual pattern is, Maxie can hold it.
Change it once, every future date updates
Time moved, location changed, a new kit list came through? Update it once and it applies to every session from here on. What's already happened stays exactly as it was, so your history of who went to what, and when, never gets rewritten.
Half term? Skip just that one week
Recurring doesn't mean rigid. Cancel a single week's session without touching the rest of the series, useful for half-terms, illness, or the odd week something else comes up. Or, if the whole thing's finished for the season, cancel the series in one go.
Straight from a message, or a school email
Say "swimming every Tuesday at 6pm" to Quick Add and it sets up the whole series, not just next Tuesday. Forward a term timetable and Email to Calendar spots the regular activities in it and offers to set each one up as its own recurring event, so a single school email can turn into a term's worth of the calendar being handled.
The kit list, attached once
Attach a registration form or a term's kit list to the series, not to every single week's session. It's there on every occurrence from then on, so you're never hunting back through old events to find the form you need to fill in again.
What this isn't
Weekly, fortnightly and monthly schedules don't renew themselves indefinitely, only annual events like birthdays do that. A term-time club needs a quick edit to carry it into next term once its end date arrives. And editing a recurring event always updates it and every future occurrence together, there's no way yet to change just one upcoming session on its own without touching the rest of the series.
Add It Once is included on every Maxie plan.
Quick Add: Type an Event, Maxie Builds It
Type any event like you'd text a friend, no forms or dropdowns. Maxie works out the day, time and who's going, ready for you to check in seconds.
Email to Calendar: Forward It, Maxie Takes It From There
Forward school emails, PDFs or photos to your Maxie address and get checked calendar events back, with duplicates merged and routines spotted automatically.
Shared Family Calendar: The Whole Family, One Calendar
One shared family calendar everyone sees the same version of. Invite a partner, co-parent, grandparents or a childminder, updates land for everyone.
Shared Tasks: Maxie Suggests, You Assign, Nobody Forgets
Maxie suggests what an event actually needs, kit, forms, presents, and whoever's handling it gets told directly. One list, nothing forgotten.
Frequently asked questions
Does a weekly or monthly recurring event carry on forever automatically?
Not automatically, no. Only annual events, like birthdays, auto-extend year after year. Weekly, fortnightly and monthly schedules run for the period you set, and it's a quick edit to carry them into the next term when the time comes.
Can I edit just one occurrence without changing the rest of the series?
No. Editing a recurring event updates it and every future occurrence together. What's already happened stays exactly as it was, so your history never gets rewritten, but you can't currently change a single future session on its own.
Can I skip a single week, like during half term, without cancelling the whole series?
Yes. Cancel just that one week's session without touching the rest of the series, useful for half-terms, illness, or the odd week something else comes up.
Can I cancel the whole series at once when the term or season finishes?
Yes, cancel the whole series in one go whenever it's actually finished.
What recurrence patterns are supported, just weekly?
Weekly, fortnightly, monthly on the same date or the same weekday (the third Saturday of the month, say), and every weekday during school time. Whatever the actual pattern is, Add It Once can hold it.
Can I attach a kit list or a form to the whole series, not just one session?
Yes. Attach a registration form or a term's kit list to the series once, and it's there on every future occurrence, so you're not hunting back through old events to find it again.
Can I set up a recurring event by just telling Maxie the pattern?
Yes. Say 'swimming every Tuesday at 6pm' to Quick Add and it sets up the whole series, not just the next Tuesday.
Can a forwarded term timetable set up recurring events automatically?
Yes. Forward a term timetable and Maxie spots the regular activities in it and offers to set each one up as its own recurring event.
Can more than one child be tagged on the same recurring event?
Yes, you can tag multiple participants on one recurring event, useful when siblings are both down for the same weekly activity.